Useful checklists

  • Helpful Checklists For Exhibitors

    There is much to organise when exhibiting at a show. Telling your customers and prospects that you will be there, is just as important as ordering the lighting for your stand.

    These Checklists will enable you to promote your presence at the show. The good news is that the majority of these tools and ideas are free.

    You will be able to download banners and logos to add to your emails/website, order visitor leaflets or personalised online registration links to invite contacts to visit you on your stand, get free PR and much more.

    1) Event Preparation Deadline Checklist:

    Download the deadline checklist here

    2) Promote Your Presence Checklist:

    Increase visitor attendance to your stand, recognition of your brand and products, and encourage the right people to contact and meet you.
    Click on each title below to display the details:

  • Promote Your Presence at the Show Checklist

    • Complete your catalogue entry [FREE]

      Deadline: 15th September

      Your 100-word catalogue entry will be taken from the information showing on the website under your company profile. The contact details and the product categories will also be taken from this page and printed in the catalogue.

      - Only enter your details into the website once
      - Alter your details any time up until the deadline, and that is what will be printed
      - Opportunity to tell visitors what makes your products so unique
      What to do: 
      Amend your profile and contact details in the Exhibitor Portal (you will need the email address and password to login).
      To check what is showing currently, click on your company name in the Exhibitor Directory.

      Payable Options available
      - Logo with Catalogue Entry - £185 
      - Logo & Box with Catalogue Entry -  £275
      - Photograph & Logo by Catalogue Entry - £450

      Contact Melissa Winters on +44 (0)1462 420 009 (choose option 1 for Sales)

      Advertising Deadline: 
      21 October

      PLEASE NOTE: Non-paying sharing companies (ie branches or subsidiaries who have opted out) that have been registered will only have their contact details and stand number included in the catalogue (i.e. no profile).

    • Maximise your exhibitor internet listing [FREE]

      Deadline: URGENT

      Post key information up on the in-cosmetics Asia website such as company details, brochures, products, videos and much more...

      - Draw the right visitors to your stand looking for your products
      - Get your products seen by thousands of visitors prior to the show
      - Encourage visitors to get in touch with you prior to the show
      What to do: 
      Take full advantage by going through each of the options listed in the Exhibitor Portal.

      Enhance your listing to make it stand out from your competitors

    • Notify us if you have any stand sharers

      For them to appear in the Preview magazine: 13 August
      For them to appear in the Show Catalogue: 15 September

      If you have another company sharing your stand, do please let us know as soon as possible so that they appear both on the in-cosmetics Asia website and on all the event literature.

      - Increased promotion for your sharing companies with their name on the Exhibitor Directory
      - Recognition of the regional brand/supplier will bring more visitors to your stand
      What to do: 
      - Send an email to Amy MacQuaide telling her how many sharers you would like to add

      [There is a £360 registration fee per sharing company, which will be invoiced to the main standholder]

    • Invite your customers [FREE]

      Research has shown that 83% of the most successful companies at exhibitions were the ones that took the trouble to invite their prospects and customers before the show. Visitors are more likely to visit your stand if they have been invited by you.

      Invite your customers by sending them an invitation that guarantees them free entry into the show.

      Just download the invitation below and email it to your customers. So long as they register online or print the invitation and bring it with them to the show they will enter free of charge.

      Download the invitation here

    • Use the show logo/banners [FREE]

      Deadline: URGENT

      Maximise your pre-show promotion by using the show logo or banners.

      Put them on your website, on advertising and on your email signatures so customers and prospects know you will be at in-cosmetics Asia.

      - Ensure customers can not fail to know you will be at in-cosmetics Asia
      - Personalise the banner by adding your stand number
      - Animated banners are more likely to be clicked on
      What to do: 
      Download web or print quality logos and banners

    • Make social media part of your marketing [FREE]

      Social media is a great way to engage easily, instantly and cost-effectively with customers, prospects, industry experts, press and associations to build networks and reach people that may never have been possible before.

      Thai Facebook Fanpage: If you have any news for our Thai Facebook page - why not contact our Editor Karuna Chinthanom

      English Social Media Options are wide but we recommend starting with:

      - Join the in-cosmetics group
      - Create a profile

      - Follow the in-cosmetics group
      - Get yourself started

      Like our Facebook pages in English or Thai
      - (English)
      - (Thai)
      - Get yourself started

      - FREE and instant communication
      - Easy netwoking with more contacts
      - Simple way to get you message out fast to a wide audience
      - Encorages repeat business as your profile acts as a contant reminder

      What to do:
      Make sure that you add your social media links to your exhibitor profile on the in-cosmetics Asia website so visitors can join your networks. Do this in the Exhibitor Portal

    • Stand out from the crowd with promotional opportunities

      Deadline: URGENT (first come, first served)

      Stand out from your competitors and grab the attention of visitors. We've got opportunities before the show and at the show, online and in print. There is something for all budgets and objectives - and if you've got your own ideas then simply call the team to discuss them.

       - Raise awareness of your brand
       - Increase your profile before / at the show
       - Direct visitors to your stand

      What to do:
      View the different opportunities available
      Contact your local representative

    • Get coverage in the Industry Press [FREE]

       - Editorial coverage is usually free
       - Increased promotion of your products
       - Increase visitors' awareness of your products and stand at in-cosmetics Asia

       What to do:
      The in-cosmetics Asia PR team always want to know your latest news and what you will be displaying at the show, so that we can highlight it to visitors, absolutely FREE!
      - Send your press releases to the in-cosmetics Asia PR team to include in show articles
      - Add the PR team to your press list:

      Contact the trade publications direct
      Don't forget that many editorial deadlines can be up to 3 months prior to the show, so make sure you plan well in advance.

      3. Bring your press releases to the show and give them to our press team in the Exhibitor Lounge for them to display in the Press Office.

      You can also send this information electronically to

      - Contact the in-cosmetics PR team on +44 (0)20 7240 2444 or email:

    • Maximise editorial/advertising opportunities in the in-cosmetics Asia publications

      For the Show Preview: 25 July
      For the Show Catalogue: 16 September

      There are many opportunities to get free editorial and paid advertising coverage before and at the show in the in-cosmetics Asia Show Preview Magazine and Show Catalogue so why not add the producers (Showtime Media) to your press lists and discuss advertising opportunities with them.
       - Maximum exposure of your products and brand before the event in the Show Preview posted to 10,000 cosmetics professionals and emailed to a further 50,000
       - Great opportunities to keep your message in front of visitors with advertising in the Show Catalogue (8,000 copies)

      What to do:
      - Download the Media Pack [PDF] for full details of what is available and the Artwork Specifications [PDF] 
      - Contact Melissa Winters on +44 (0) 1462 420 009

    • Order lead capture devices to scan visitors badges on your stand


      • An efficient way to collect and manage your sales leads, maximising your time at the show.
      • Easily access/download your leads from each day of the show.
      • Maximise return: No more lost sales opportunities...long sales enquiry forms... labour intensive data inputting.


      Find full details and order form here

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